Smart Collections

PRO

Smart collections automatically filter your sets, catalog, parts, or minifigures based on conditions you define — like Smart Albums in Apple Photos.

Creating a Smart Collection

Click the + button in the Smart Collections sidebar section
Or use File → New Smart Collection (⌘⌥N)
Choose a source: My Collection, Catalog Sets, My Minifigures, Catalog Minifigures, My Parts, or Catalog Parts
Add one or more filter conditions
Optionally enter a name — if left blank, a name is generated automatically from your conditions
Choose an icon, display mode, and sort order
Click OK

The live match count at the bottom updates as you adjust conditions, showing how many items match.

Conditions

Each condition has three parts:

Field — what to filter on (year, theme, condition, etc.)
Operator — how to compare (is, contains, is greater than, in range, etc.)
Value — what to compare against

Multiple conditions are combined with AND logic — all conditions must match.

Available Fields

My Collection (Sets)

Year, Theme, Piece Count, Set Number, Favorite, Disposed, Date Added, Acquisition Type, Condition, Built Status, Sticker Status, Completeness, Price Paid, Retired, Parts Tracked, Contains Part

Catalog Sets

Year, Theme, Piece Count, Set Number, Name, In My Collection, On My Wishlist, Contains Part

My Minifigures

Name, Figure Number, Date Added, Favorite, Source, Condition

Catalog Minifigures

Name, Figure Number, Parts

My Parts

Part Number, Color, Category, Quantity

Catalog Parts

Part Number, Name, Category, Color

Contains Part / Contains Minifig

The Add Part and Add Minifig buttons in the editor add conditions that match sets containing a specific part or minifigure. Use the part picker to choose a specific part (optionally narrowed to a colour group), or use the name field to match by part name.

Display Options

Each smart collection can display results as a list or grid. Choose a sort order (name, year, or date added) and ascending or descending.

Icon

Pick an icon for the smart collection from the icon picker. The picker includes custom Afolio symbols (brick, minifig) alongside a curated set of SF Symbols.

Examples

Recent Star Wars — Theme contains "Star Wars", Year ≥ 2020
Retired Technic — Theme contains "Technic", Retired is true
High Value — Price Paid > 100
Large Sets — Piece Count > 2000
Wishlist Gap — On My Wishlist is true (catalog domain)
Red Bricks — Color is "Red", Category contains "Brick" (parts domain)

Managing Smart Collections

Right-click a smart collection in the sidebar to:

Edit — modify conditions, icon, or display settings
Duplicate — create a copy to use as a starting point
Export — save to an .afoliocollection file
Delete — permanently remove (with confirmation)

Drag to reorder smart collections in the sidebar.

Exporting & Importing

Smart collections can be exported as .afoliocollection files and shared with other Afolio users.

Exporting

Single collection — right-click a smart collection in the sidebar and choose Export
All collections — use File → Export Smart Collections

The exported file contains the collection name, icon, filter conditions, and display settings — no personal data or set inventory.

Importing

Use File → Import Smart Collections and select an .afoliocollection file
Or drag and drop the file onto the Afolio window

A confirmation prompt shows how many collections will be imported. Duplicates (collections with the same filters) are detected and skipped automatically.